Articles & Rules

THE COMPANIES ACTS 1948 TO 1967

COMPANY LIMITED BY SHARES
MEMORANDUM OF ASSOCIATION of
ESHER PLACE RESIDENTS LIMITED 

(As altered by Special Resolutions passed on the 17th day of April 1975, and 20th day of April 2004)

  1. The Name of the Company is “ESHER PLACE RESIDENTS LIMITED”.
  2. The Registered Office of the Company will be in situate in England.
  3. The Objects for which the Company is established are:

    A. (i) To undertake the management and administration, maintenance and improvement of a private estate of residential houses situate at Esher Place, Esher, Surrey and to provide such services for the tenants and residents thereof and to carry out such reconstruction, renewal, repairs, maintenance, improvement of renovations thereto as may be necessary or desirable.

    (ii) To manage any land, buildings, or other property and to collect rents and income and to supply to lessees, residents, tenants, occupiers and others, heating, lighting, cleaning, gas, water and electricity and other necessary services, refreshments, attendants, messengers, waiting rooms, reading rooms, meeting rooms, gardens, conveniences, lifts, garages and other advantages and amenities and to maintain the same and in connection therewith to engage and employ such servants, gardeners and other persons; and to carry on the businesses of caterers, proprietors of restaurants, cafes, clubs, refreshment rooms, concert halls, dance halls, baths, dressing rooms, laundries, libraries, reading, writing and newspaper rooms and rooms for public and private use and places of amusement, recreation, spart, entertainment, dancing and instruction; licensed victuallers, provision merchants, bakers confectioners, tobacconists, market gardeners, dairymen, butchers, garage proprietors, insurance agents, property repairers and jobbers, hause, land and estate agents and general merchants, agents, factors, traders and brokers.

The name of the Company was on 20th August 1975 changed from “SPEYWAY LIMITED”
 

B. To carry on any other trade or business which may seem to the Company capable of being conveniently carried on in connection with the objects specified in Sub-Clause {A) hereof.

C. To purchase or by any other means acquire any property for any estate or interest whatever and any rights, privileges, or easements over or in respect of any property and any buildings, offices, factories, mills, works, wharves, roads, railways, tramways, machinery, engines, rolling stock, vehicles, plant, stock, barges, vessels, or things and any real or personal property or rights whatsoever which may be necessary for or may be conveniently used with, or may enhance the value of , any other property of the company.

D. To erect, construct, maintain, alter, enlarge, pull down and remove, or replace any buildings, offices, factories, mills, works, wharves, roads, railways, tramways, machinery, engines, walls, fences, banks, dams, sluices or watercourses and to clear sites for the same, or to join with any person, firm, or company in doing any of the things aforesaid and to work, manage and control the same or join with others in doing so. 

E. To purchase or otherwise acquire, take over and undertake the whole or any part of the business and assets of any person, firm or company carrying on or proposing to carry on any of the businesses which this Company is authorised to carry on and as part of the consideration for such acquisition to undertake all or any of the liabilities of such person, firm, or company, or to acquire an interest in, amalgamate with, or enter into partnership or into any arrangement for sharing profits, or for co­operation, or for limiting competition, or for mutual assistance with any such person, firm, or company, or for subsidising or otherwise assisting any such person, firm, or company and to give or accept, by way of consideration for any of the acts or things aforesaid or property acquired, any Shares, Debentures, Debenture Stock, or Securities that may be agreed upon and to hold and retain, or sell, mortgage and deal with any Shares, Debentures, Debenture Stock, or Securities so received.

F. To apply for, register, purchase or by other means acquire and protect, prolong and renew, whether in the United Kingdom or elsewhere, any patents, patent rights, licences, trademarks, designs, protections and concessions and to use and turn to account and to manufacture under or grant licences or privileges in respect of the same and to expend money in experimenting upon and testing and in improving or seeking to improve any patents, inventions, or rights which the Company may acquire or propose to acquire.

G. To improve, manage, cultivate, develop, exchange, let on lease or otherwise, mortgage, charge, sell, dispose of, turn to account, grant rights and privileges in respect of, or otherwise deal with all or any part of the property and rights of the Company.

H. To lend and advance money or give credit to such persons, firms or companies and on such terms as may seem expedient and to give guarantees or become security for any such persons, firms, or companies.

I. To borrow or raise money in such a manner as the Company shall think fit, and in particular by the issue of Debentures or Debenture Stock and to secure the repayment of any money borrowed, raised or owing, by mortgage, charge, or lien upon the whole or any part of the Company’s property or assets (whether present or future), including its uncalled Capital and also by a similar mortgage, charge or lien to secure and guarantee the performance by the Company of any obligation or liability it may undertake.

J. To draw, make, accept, endorse, discount, execute and issue promissory notes, bills of exchange, bills of lading, warrants, debentures and other negotiable or transferable instruments.

K. To invest and deal with the moneys of the Company not immediately required in such shares or upon such securities and in such manner as may from time to time be determined.

L. To apply for, promote and obtain any Act of Parliament, Provisional Order, or Licence of the Board of Trade or other Authority for enabling the Company to carry any of its objects into effect, or for any purpose which may seem expedient and to oppose any proceedings or applications which may seem calculated directly or indirectly to prejudice the Company’s interests.

M. To enter into any arrangements with any Governments or Authorities or any companies, firms, or persons that may seem conducive to the attainment of the Company’s objects or any of them, and to obtain from any such Government, Authority, company, firm or person any charters, contracts, decrees, rights, privileges and concessions and to carry out, exercise and comply with any such charters, contracts, decrees, rights, privileges and concessions.

N. To act as agents or brokers and as trustees for any person, firm, or company and to undertake and perform sub-contracts and also to act in any of the businesses of the Company through or by means of agents, brokers, sub-contractors or others.

O. To subscribe for, purchase, or otherwise acquire and hold Shares or other interests in or Securities of any other company having objects altogether or in part similar to those of this Company or carrying on any business capable of being carried on so as directly or indirectly to benefit this Company.

P. To remunerate any person, firm or company rendering services to this Company, either by cash payment or by the allotment to him or them of Shares or securities od the Company credited as paid up in full or in part or otherwise as may be thought expedient.

Q. To support and subscribe to any charitable or public object and any institution, society or club which may be for the benefit of the Company or its employees, or may be connected with any town or place where the Company carries on business; to give or award pensions, annuities, gratuities and superannuation or other allowances or benefits or charitable aid to any persons who are or have been Directors of, or who are or have been employed by, or who are serving or have served the Company and to the wives, widows, children and other relatives and dependents of such persons; to make payments towards insurance; and to set up, establish, support and maintain superannuation and other funds or schemes for the benefit of any of such persons and of their wives, widows, children and other relatives and dependents.

R. To promote any other company for the purpose of acquiring the whole or any part of the business or property and undertaking any of the liabilities of this Company or of undertaking any business or operations which may appear likely to assist or benefit this Company or to enhance the value of any property or business of this Company and to place or guarantee the placing of, underwrite, subscribe for or otherwise acquire all or any part of the shares or securities of any such company as aforesaid.

S. To sell or otherwise dispose of the whole or any part of the business or property of the Company, either together or in portions for such consideration as the Company may think fit and in particular for shares, debentures or securities of any company purchasing the same.

T. To distribute among the Members of the Company in kind any property of the Company and in particular any shares, debentures or securities of other companies belonging to this Company or of which this Company may have the power of disposing.

U. To pay all or any expenses incurred in connection with the promotion, formation and incorporation of the Company or to contract with any person, firm or company to pay the same and to pay commissions to brokers and others for underwriting, placing, selling or guaranteeing the subscription of any Shares, Debentures, Debenture Stock or other Securities of this Company.

V. To procure the Company to be registered or recognised in any part of the world.W. To do all such other things as may be deemed incidental or conducive to the attainment of the above objects or any of them.

W. To do all such other things as may be deemed incidental or conducive to the attainment of the above objects or any of them.

It is hereby expressly declared that each Sub-Clause of this Clause shall be construed independently of the other Sub-Clauses hereof and that none of the objects mentioned in any Sub-Clause shall be deemed to be merely subsidiary to the objects mentioned in any other Sub-Clause.

4. The Liability of the Members is Limited.

5.* The Share Capital of the Company is £100 divided into One Hundred Shares of £1 each.

* By Ordinary Resolution passed on the 17th of April 1975 the Share Capital was increased to £300, divided into 300 Shares of £1 each.

THE COMPANIES ACTS 1948 TO 1967

COMPANY LIMITED BY SHARES
ARTICLES OF ASSOCIATION 

Of 

ESHER PLACE RESIDENTS LIMITED 

 

(As altered by Special Resolutions passed on the 17th day of April 1975, 7th November 2017, 17h September 2020, 27th November 2023, and 30th September 2024) 

PRELIMINARY

1.The regulations contained in Part I of Table A in the First Schedule to the Companies Act 1948 (such Table being hereinafter referred to as ‘Table A’) shall apply to the Company save in so far as they are excluded or varied hereby: that is to say Clauses 24, 53, 60, 75, 77, 79, 89, 90, 91, 99, 101, 127, and 130 in Part I of Table A shall not apply to the Company; and in addition to the remaining Clauses in Part I of Table A, as varied hereby, the following shall be the Regulations of the Company.


2. No business shall be transacted at any General Meeting unless a quorum of Members is present at the time when the Meeting proceeds to business; save as herein otherwise provided six Members present in person or by proxy shall be a quorum.

MEMBERSHIP

3. In this and the following Articles: –

‘Dwelling’ means a flat or maisonette, messuage or dwellinghouse comprised in any property for the time being managed by the Company pursuant to Sub-Clause (A) of Clause 3 of the Memorandum of Association.

‘Dwellingholder’ means the person or persons to whom the Lease of a dwelling has been granted, or who are the owners in fee simple of a dwelling; and so that, whenever two or more persons are for the time being joint Dwellingholders of any one dwelling, they shall for all the purposes of these Articles be deemed to constitute one Dwellingholder.

4. No Shares shall be allotted or transferred to any person who is not a Dwellingholder.

5. (A) lf any Dwellingholder parts with his interest in the dwelling held by him, or if his interest therein for any reason ceases and determines, he or, in the event of his death, his legal personal representative shall transfer his Share in the Company to the person or persons becoming Dwellingholders of the said dwelling in his place.

(B) The price to be paid on the transfer of every Share under this Article shall, unless the transferor and transferee otherwise agree, be its nominal value.


(C) If the holder of a Share (or his legal personal representative) refuses or neglects to transfer it in accordance with this Article, one of the Directors, duly nominated for that purpose by a resolution of the Board, shall be the Attorney of such holder, with full power on his behalf and in his name to execute, complete and deliver a transfer of his Share to the person or persons to whom the same ought to be transferred hereunder; and the Company may give a good discharge for the purchase money and enter the name of the transferee of the said Share in the Register of Members as the holder thereof.

(D) One of the Directors, duly nominated for that purpose by a resolution of the Board, may issue new shares to qualifying Dwellingholders up to the maximum authorised capital and cancel shares issued to owners who are no langer Dwellingholders on the Esher Place estate.

6. lf a Member shall die or be adjudged bankrupt, his legal personal representative or representatives of the trustee in his bankruptcy shall be entitled to be registered as a Member of the Company, provided he or they shall for the time being be the Dwellingholder of the dwelling formerly held by such deceased or bankrupt Member.

7. The Directors may refuse to register any transfer of Shares and shall so refuse in the case of any transfer made in contravention of the foregoing provisions.

GENERAL MEETINGS

8. Clause 54 in Part I of Table A shall be read and construed as if the words ‘Meeting shall be dissolved’ were substituted for the words ‘Members present shall be quorum’.

DIRECTORS

9. Unless and until the Company in General Meeting shall otherwise determine, the number of Directors shall not be more than twelve but need not exceed two.

10. The Quorum necessary for the transaction of the business of the Directors shall be four.

11. No person shall be appointed as a Director of the Company nor shall act as a Director unless he is the beneficial holder or beneficial joint holder of one share in the capital of the Company.

12. The Directors may exercise all the powers of the Company to borrow money and to mortgage or charge its undertaking, property and uncalled capital, or any part thereof and to issue debentures, debenture stock and other securities whether outright or as a security for any debt liability or obligation of the Company or of any third party.

13. A Director may vote as a Director in regard to any contract or arrangement in which he is interested or upon any matter arising thereout and if he shall so vote his vote shall be counted and he shall be reckoned in estimating a quorum when any such contract or arrangement is under consideration; and Clause 84 in Part I of Table A shall be modified accordingly.

14. Any person may be appointed or elected as a Director, whatever his age and no Director shall be required to vacate his office of Director by reason of his attaining or having attained the age of seventy years or any other age.
15. (A) At every Annual General Meeting one third of the Directors or, if their number is not three or a multiple of three, the number nearest to one third shall retire from office.

(B) The Directors to retire by rotation shall be those who have been longest in office since their last appointment or reappointment but as between persons who became or were last reappointed on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot.

16. The Company at the Annual General Meeting at which any Director retires in manner aforesaid may fill up the vacated office by electing a person thereto, and in default, the retiring Director shall, if offering himself for re-election, be deemed to have been re-elected, unless at such Meeting it is expressly resolved not to fill up such vacated office, or unless a resolution for the re-election of such Director shall have been put to the Meeting and lost.

17. The Company in General Meeting may from time to time increase or reduce the number of Directors.

18. Clauses 95 and 97 in Part I of Table A shall be read and constructed as if the final sentence of each such Clauses were omitted therefrom.

19. Clause 107 in Part I of Table A shall be read and constructed as if the final sentence thereof were deleted and as if there were substituted therefor the sentence ‘The Office of a Managing Director shall be automatically vacated if he cease from any cause to be a director’.

 

 

PROCEEDINGS AT MEETINGS

20. The Chairman of any Meeting of the Company or of the Board of Directors or of a Committee of Directors shall not be entitled to a second or casting vote; and Clauses 98 and 104 in Part I of Table A shall be modified accordingly.

21. The Directors may elect a chairman of their meetings and unless otherwise resolved, he shall hold office for a period of one year from the date of election; but if no such chairman is elected, or if at any meeting the chairman is not present within five minutes after the time appointed for holding the same, the directors present may choose one of their number to be chairman of the meeting.

 

ALTERNATE DIRECTORS

22. Any Director may appoint any person approved by the Board to be an Alternate Director and may at any time revoke any such appointment. An Alternate Director shall be entitled to receive notice of and to attend and vote at Meetings of Directors but shall not be entitled to any remuneration from the Company. Any appointment or revocation made under this Article shall be in wring under the hand of the Director making the same.

INDEMNITY

23. Subject to the provisions of the act but without prejudice to any indemnity to which a director may otherwise be entitled, every director or other officer or auditor of the Company shall be indemnified out of the assets of the Company against any liability incurred by him in defending any proceedings, whether civil or criminal in which judgement is given in his favour or in which he is acquitted or in connection with any application in which relief is granted to him by the court from liability for negligence default, breach of duty or breach of trust in relation to the affairs of the Company. Article 136 in Part I of Table A shall not apply.

MEMBERS’ CONTRIBUTION

24. The Company to recover an annual subscription or any money contributions from Members towards the objects of the Company enabling the directors to recover annual contributions and capital money when necessary. This includes the establishment of a major works fund ( primarily for the repair of the roads and drains on the Esher Place Estate) and whatever eise the directors propose under the objects of the Company and to allow the directors to establish and maintain and recover annual contributions from Members and to raise and hold capital reserves in order to pay or contribute towards all fees, costs and other expenses incurred in the implementation of the objects of the Company.

25. To provide that the directors may require Members to contribute towards such reserves or funds at such time, in such manner as the Members shall approve by ordinary resolution at Annual General meetings, and the directors may invest and deal in and with such monies not immediately required in such manner as they shall from time to time determine. lt is a matter for the Members to propose the level of any increases in the current level of annual contributions and any other contribution amounts sought, with any increases being agreed by vote at an AGM.

DEVELOPMENT FEES

26. To compensate for detrimental impact on the estate infrastructure and the nuisance during construction, the Company will levy a Development Fee for substantial development projects and property extensions.. This will be consistently applied to all knock down and rebuild developments and property extensions which, for the avoidance of doubt shall also include a change of use, or sub-division to create new or additional dwellings or for other purposes on the Estate. The Development Fee will be a £ per square meter rate, and in the case of property extensions on all floors to be newly constructed, determined by the Board. Changes in the rate will be decided on by the Members in a General Meeting. The meterage to which the rate will be applied will be determined by the area specified in the Elmbridge planning application and approval. The fees shall be payable to EPRL upon commencement of the construction.

ANNUAL ACCOUNTS

27. A copy of every balance sheet (including every document required by law to be annexed thereto) which is to be laid before the company in general meeting shall not less than twenty-one days before the date of the meeting be sent to every member of, and every holder of debentures of, the company and to every person registered under regulation 31. Provided that this regulation shall not require a copy of those documents to be sent to any person of whose address the company is not aware or to more than one of the joint holders of any shares or debentures.